Virtual reality (VR) training is already transforming industries like construction, healthcare, aviation, and security by creating immersive learning environments. However, just like any powerful technology, VR comes with its own safety challenges.
This ArborXR guide provides practical, actionable tips to help you minimize risks and ensure safe VR training for your team.
But before that, let’s see why safety is key in VR training.
Why Is Safety Crucial in VR Training?
VR is a powerful training tool, but for first time users, it can be an adjustment. When users put on a headset, they’re completely immersed in a virtual world while physically moving around in the real world. Safety isn’t just a box to check—it’s essential for protecting both mind and body.
Up to 70% of people experience motion sickness within 15 minutes of VR use. Beyond motion sickness, proper safety measures prevent accidents, reduce stress, and help people focus on learning rather than worrying about their physical space.
When users feel safe and comfortable, they can fully engage with VR’s immersive training environment.
Practical Safety Tips for VR Training
Create a Safe and Comfortable Learning Environment
The first step is to create the right space for VR training. A comfortable learning environment ensures trainees can fully engage with the VR experience without discomfort or distractions.
Here’s how to achieve it:
1. Physical Surroundings
A designated, spacious training zone minimizes risks. Therefore, always set up VR training in a clear, well-lit, hazard-free space. Before starting a session, clear the area of any obstacles to prevent accidental collisions. For instance, coffee tables, stray cables, and other fixtures can cause users to trip and fall.
Physical boundaries can prompt users to adjust when they are near unsafe areas quickly. It can also be helpful to mark certain areas within the space as VR-safe zones with floor indicators to keep users aware of their boundaries.
2. Ergonomics
Prolonged VR use can cause physical strain, so you must ensure all equipment supports comfortable postures. For example, for tasks requiring repetitive movements, like virtual assembly line training, proper wrist and arm support can prevent strain.
Adjustable VR setups tailored to individual users’ heights and body sizes can also help users feel more at ease during sessions.
3. Pre- and Post-VR Hygiene
Sharing VR equipment like headsets can spread germs. Encourage users to clean devices with antibacterial wipes before and after use.
Institutions like George Washington University, where VR surgery training is already in place provide disposable face covers for added hygiene. This practice enhances safety and ensures both physical and psychological comfort.
Invest in Quality and Compatible Equipment
The right tools enhance not just performance but also safety. Here’s what to prioritize:
4. Headsets and Gear
Quality VR headsets reduce motion sickness and physical discomfort. Key features include adjustable straps and proper ventilation—features found in modern headsets from Meta and HTC that accommodate different face shapes.
When selecting training headsets, prioritize these technical specifications:
- Refresh rate: minimum 90Hz to prevent visual lag and reduce motion sickness
- Degree of freedom: 6 DoF preferred to allow natural movement in all directions
- Low persistence and latency tracking: ensures movements feel smooth and immediate
- High-resolution displays: minimizes blur and makes text and details easily readable
- Rear-mounted battery: creates a comfortable, well-balanced fit
5. Reliable Software
Your software directly impacts user safety and VR performance. Outdated or buggy software can cause crashes or unexpected movements, disorienting users and potentially causing accidents. This is particularly critical in high-stakes industries like healthcare and space technology.
ArborXR addresses these challenges by providing a centralized device management platform for deploying and managing VR training devices at scale. Space technology company MDA exemplifies this approach—they used ArborXR to manage their VR training fleet across multiple locations, allowing astronauts and ground controllers to practice scenarios safely.
Through ArborXR, MDA tested and deployed VR training content across their device fleet with full in-house control and robust security measures, ensuring compatibility and minimizing technical issues that could compromise safety.
6. Training Content
Effective training content is crucial for safety across every industry—from factory workers learning machine operation to surgeons practicing procedures. This becomes even more vital in fields like aviation, military, and healthcare, where hands-on training carries inherent risks.
Your VR training content should:
- Match real-world workflows precisely to build accurate muscle memory and safety habits
- Progress from basic to advanced scenarios to help users develop confidence gradually
- Include clear safety protocols and emergency procedures within each module
- Provide immediate feedback when users perform actions incorrectly or unsafely
While organizations can develop content in-house, many partner with enterprise XR developers who specialize in creating industry-specific VR training modules. These developers understand both the technical requirements and safety considerations unique to each field.
Looking for qualified content creators and VR training content creators? Explore our comprehensive XR developer directory to find partners specialized in your industry’s needs.
Provide Adequate Supervision
Supervision during VR training isn’t just about guidance—it’s about keeping users safe in an unfamiliar environment. Here are a few ways you can ensure proper supervision:
7. Control the Headset Experience
Maintaining control over VR training sessions is critical for safety and learning outcomes. Organizations need two key capabilities—content management to ensure users access appropriate training materials, and comprehensive device oversight to monitor and manage their VR fleet.
For content access, consider solutions that offer both single-app environments to eliminate distractions and controlled multi-app experiences where users can access a curated selection of apps. ArborXR provides both options through its Kiosk Mode and ArborXR Home features.
We also offer trainers additional tools for facilitating safe VR training, including:
- Real-time remote viewing of user sessions
- Battery level monitoring across all devices
- Remote locking capabilities for security
- Device location tracking
- Remote access for quick troubleshooting
8. Share a Clear User Guide
Before beginning, train participants on how to wear, adjust, and use VR equipment safely. Include information on navigating within virtual environments and pausing the session if needed.
For example, first-time VR users in retail training programs for big retail giants like Walmart often benefit from a brief pre-session tutorial as part of its open training system.
9. Schedule Regular Breaks
Continuous VR usage can lead to fatigue or motion sickness. Implement a 10-minute break every 30–40 minutes to prevent overexertion. This reduces eye strain and physical fatigue, keeping learners focused and comfortable.
10. Establish Emergency Procedures
Ensure you have a clear plan in place for emergencies during training. For example, set up a safe word or hand signal that trainees can use to indicate discomfort and ensure someone is always available to assist.
Supervisors should also monitor participants, particularly during high-stakes simulations like military or emergency response training. Watch out for situations where a user feels unwell or technical malfunctions causing disorientation.
Maximize VR Training Safety With ArborXR
As we’ve established, safety is the foundation of effective VR training. By creating a safe environment, investing in quality equipment, and providing proper supervision, you can maximize the benefits of VR while minimizing risks.
Start improving your team’s VR training experience today with ArborXR, the trusted platform for managing VR devices and training at scale. Get started today.
